Skip to content
Apex ATS
InterviewsUpdated

Interview self-scheduling links

Set your weekly availability, then send a {{schedule_link}} by SMS or email. The applicant picks a slot and the interview books itself.

Steps

  1. 1Open Settings, Availability and add the weekdays and hours each interviewer can take interviews, plus the slot length (15, 30, 45 or 60 minutes).
  2. 2Open an applicant record and choose Send scheduling link, or insert {{schedule_link}} into any message.
  3. 3Pick the interviewer, the interview title and the duration. The link is valid for 14 days.
  4. 4Send. The applicant opens a page with only the open slots for that interviewer.
  5. 5When they book, the interview appears in Interviews, the applicant moves to the Interview stage, and both sides get a confirmation.

Self-scheduling removes the back-and-forth that loses candidates. A link sent by text a few minutes after someone applies gets booked far more often than a call scheduled two days later.

What the applicant sees

A page branded with your logo and color that shows the job title, the interviewer's name, and a calendar of open slots in the applicant's own timezone. Booked slots disappear for everyone, so two applicants cannot take the same time.

Calendar sync

Every booked interview has an Add to calendar button that downloads an .ics file for Google Calendar, Outlook and Apple Calendar. Native two-way calendar sync is on request; see the integrations page.

Still stuck?

Contact support.

Tell us what you tried. A person replies from management@apexsales.ai.